Privacy notices and terms

Field Notes Communities Ltd is committed to protecting your privacy and maintaining the security of any personal information received from you.

If you are visiting our public website:

If you have been invited to contribute content to a project as a participant:

If you using our platform to manage participants or review participant content:

For public website visitors

Last Updated December 19, 2022

Privacy notice for public website visitors

We (Field Notes Communities Ltd) are committed to protecting and respecting your privacy. This policy (together with our terms of use and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

What information do we collect from visitors to our public website?

Data for diagnostic and analytic purposes:

We collect information such as log files, analytics and error traces. Log files record website usage and information such as time, date, HTTP status and bytes sent and received. We use this information to improve our website and monitor website activity. This is statistical information about your browsing actions and patterns and we do not use it to identify any individual. We keep logs for 1 month.

Data for Marketing purposes:

If you contact us through links or if email us your details with enquiries about our becoming a customer, we may then store your information in our CRM and emailing systems. See English language page for more details. We keep information in these systems as long as you are a potential customer and will of course remove them on request.

How do we process & where do we store your personal data?

The information you provide to us is mostly stored and processed in the EEA or the UK, however it may be transited or held by service providers and clients outside of the European Economic Area (“EEA”). Countries outside the EEA may not always have as strong data protection laws as the UK and the EEA. However, in each case a strong data-protection guarantee has been entered into with this company which complies with GDPR rules. In any case, we will always ensure that your information is used by third parties in accordance with this privacy statement and that it is kept secure.

We do not host ads in our website, app or platform and we do not sell any of your personal data.

We follow strict security procedures in the storage and disclosure of information which you have given us, to prevent unauthorised access in accordance with the UK and EU data protection legislation including GDPR.

We may disclose your personal information when we believe we are required to do so by law or governmental, police enforcement or regulatory authorities or for the purposes of preventing or detecting crime.

Your rights

You have several rights about your personal data - to restrict processing, to delete, to ask us not to use it for marketing purposes. You can exercise your rights by contacting our Data Protection Officer:

Our site may, from time to time, contain links to and from the websites of our partner networks and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

If you are unhappy with the way in which we process your personal data or have any other complaint in relation to that processing, you are entitled to ask the UK Office of the Information Commissioner to review the matter. Details about your rights in relation to your personal data, and about how to contact the UK Office of the Information Commissioner are on their website at

Legal basis

For visitors we have a legitimate interest in using this data for improving our services as stated above, but only where these interests aren’t overridden by your interests or rights and freedoms in relation to personal data.


Field Notes Ltd may update these Terms and Privacy Statement at any time.

Contacting Us

If you have any questions or comments or complaints about these rules or this app we would love to hear from you. You can contact us as follows:

By email to

By post to Field Notes Communities Ltd Studio 20, 35 Corbridge Crescent London E2 9EZ United Kingdom

Registered Office: Field Notes Communities Ltd, 12 Sigdon Road, London E8 1AP, United Kingdom. Company No. 10907286